What is Hosted Exchange?
 Microsoft Exchange is a multi-user communication platform that allows you to share documents, files, and events with your colleagues, even from remote locations.
Exchange Hosting lets you enjoy the communication and collaboration features and benefits of Exchange without the hassles of maintaining your own Exchange server. Read, send and receive e-mail and access your public folders, contact data, tasks and calendars at any time, from anywhere.
Group functionality is a unique aspect of Exchange, allowing you to effectively collect, organize and share information with your team members via public folders. Announce company events in public calendars, consolidate all of your contacts in one place with a public contacts folder, and give permissions to those who require access to your data. Store any file in Excel or Word format in a public documents folder.
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Hosted Exchange gives you anytime, anywhere communication with full-access to e-mail, calendaring, contacts, distribution lists and public folders.
| Exchange Features | Description |
| Enhanced Email |
Support for Microsoft Outlook 98, 2000, XP/2002, and Vista for Windows, Macintosh, and UNIX. Text, Rich Text, and HTML mail (MAPI protocol), as well as rich media formats. |
| Free copy of Outlook ($100+ value!) |
Free, fully licensed copy of Outlook 2003 or 2007 for each mailbox, available in multiple languages. |
| Individual and Group Calendars |
Schedule personal events, view calendars for resources and co-workers, plan and schedule meetings. |
| Contact Management |
Individual lists and group lists that can be private or shared. Support for drag & drop of data between lists. |
| Task Tracking |
Organize and delegate tasks, monitor progress. |
| Notes |
Virtual “sticky” notes for questions, ideas, reminders, directions or text for re-use in other items or documents. |
| Public Folders |
Centralized repository for documents, lists, and other forms of essential business data. Full access control is supported, as well as workflow (automatic notification of changes, distribution lists, etc.) |
| MAPI, POP3/IMAP, and OWA Access |
Access mailboxes through a wide variety of connectivity options, including full MAPI access, POP and IMAP for low-bandwidth environments, and Microsoft's Outlook Web Access for Web browser access from anywhere to email, scheduling/ calendaring, contacts and public folders. |
| Advanced Security |
Complete protection from a wide range of threats, including advanced anti-virus software, content scanning, anti-intrusion systems, and much more. Optional Virtual Private Network connections for additional protection are available. |
| Fully Compliant Microsoft Licensing |
We are Microsoft Partners and we are fully compliant with Microsoft licensing requirements. Subscribers to our service can download a free copy of the latest version of Outlook for use with their Exchange hosting mailboxes. |
| Entourage for Mac |
Your in-house email system setup and ready to go for free. Get instant search, better user interface, easier collaboration and centralized information. |
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 Smaller businesses typically start with POP email – the basic, no-frills email that has been common since the 1980s.
POP email is cheap, but offers none of Outlook-Exchange's advanced functionality, like calendars, task lists, file-sharing or contacts.
POP email is stored on your local PC, instead of on a central email server, so if you use different devices – like a desktop PC and a BlackBerry® – you will not see emails which came through to a different device.
Some businesses use an older product called Lotus Notes. This works more like Microsoft Exchange, but is lacking in ease-of-use and is not compatible with Microsoft Outlook.
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| Software and Hardware |
| Exchange Server 2007 Standard Edition W/5 Cals |
$950 |
| 5 Exchange Server 2007 user CAL |
$450 |
| Windows Server 2003 Software |
$999 |
| Windows Server 2003 CALs |
$398 |
| Server Hardware (estimated) |
$3,500 |
| Installation and Maintenance |
| Microsoft® Certified Installation (40 hours) |
$4000 |
| Microsoft® Certified Maintenance (2hrs/week) |
$10,400 |
| Recommended Software |
| Virus and Spam Service or Software |
$450 |
| Back-up Software |
$1200 |
| Estimated first year investment in-house |
*$22,347 |
| Estimated first year investment mailhost123.com |
** $1434 |
| Savings first year with mailhost123.com |
$20,913 |
*In-house cost line items and total are estimated. Actual costs will vary due to vendor choices and Microsoft® Certified implementation and maintenance time needed for your business.
**mailhost123.com cost based on 10 user / 10GB plan.
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